Here’s what etiquette experts and workplace consultants are generally advising:

1. Always Announce AI Presence: Before starting a meeting, inform attendees if an AI tool is being used. People have a right to know if they’re being recorded or if their words are being transcribed or analyzed.
2. Get Explicit Consent: Especially in meetings that involve sensitive or personal topics, it’s good etiquette—and often a legal requirement—to ask for permission before enabling any AI tool.
3. Respect Privacy Concerns: If anyone objects to the use of an AI assistant, etiquette suggests you turn it off. Forcing its use can create discomfort or mistrust.
4. Know the Tool’s Capabilities: Be clear about what the AI does. Is it just transcribing? Is it analyzing tone, summarizing sentiment, or storing content in a shared database? Transparency matters.
5. Offer Alternatives: If AI-generated notes are valuable, you can always offer to share manually redacted summaries afterward, which may feel less intrusive to some participants.

Would you like a short draft of an AI-use disclosure you could include at the start of a meeting?